Administrative Assistant II

1 month ago
ID
2017-1926
# of Openings
1

Overview

We are currently seeking an experienced, dynamic and collaborative professional to serve as an Administrative Assistant II within our HR team.  This person will serve as the Administrative Assistant for the Information Technology Department.   Reporting to the Manager/Executive Assistant you will:

  • Schedule appointments, conference calls, meetings, interviews and manage complex calendars
  • Negotiate conference space, including setup and breakdown of room configurations and AV; coordinate the use of conference bridges and WebEx; log external visitors in security system to allow access to the office
  • Demonstrate an understanding of regulations, policies and guidelines to assist clients

This is an outstanding career opportunity for an individual interested in a genuine professional challenge in support of a public-spirited mission.

Responsibilities

Working in a creative and fast-paced environment, the Administrative Assistant II will perform a wide variety of executive and administrative duties for the Vice President and division as required by daily operations. Among others, your responsibilities will include the following:

  • Coordinating travel arrangements and logistics for one or more travelers that complies with the USAC Travel and Expense Policy or obtaining appropriate permissions for exceptions prior to scheduling
  • Coordinating the approval of all invoice payments, ensuring appropriate signatures are obtained and returned to accounting for processing
  • Preparing accurate and timely expense reports ensuring compliance with USAC polices, completing and processing forms for training and conference authorizations and licenses, certifications and memberships; coordinating the approval of all invoice payments, ensuring appropriate signatures are obtained and returned to accounting for processing
  • Creating, updating, maintaining and organizing files and records including preparing physical materials for archiving and accurately recording content and bar codes to ensure accurate retrieval when necessary
  • Ordering catering, providing setup prior to meetings and cleaning up after meetings
  • Composing memo’s and assisting with formatting issues
  • Conducting Internet research to find potential solutions or solving problems
  • Copying and collating materials as requested; faxing materials and managing and distributing faxes received in the corporate mailbox; preparing and adding postage to outgoing mail; distributing correspondence within the division
  • Attending meetings to capture minutes or action items as requested; providing administrative support for quarterly Board and committee meetings
  • Serving as backup for other administrative assistants and the corporate receptionist as required
  • Coordinating Committee and Subcommittee meetings and taking minutes of those meetings
  • Other duties, as assigned

About You

 

The successful candidate will excel at operating in a diverse and fluid environment, and will be crucial for the success of the Divisions you support.

  • You are passionate about our mission to help Americans gain access to essential communications technology
  • You are a problem solver with great attention to detail, can work with little supervision, multi-task, and learn quickly
  • You are able to handle multiple priorities and handle interruptions
  • You can prepare and deliver information in a clear, concise and professionally written format
  • You are able to works in teams and coordinate work among teams, groups, etc.
  • You have strong typing and computer skills utilizing Microsoft Office Suite
  • You are comfortable researching policies and procedures and sharing knowledge with clients
  • You have strong interpersonal skills and the ability to work in high-pressure situations
  • You have 3 to 4 years of years of experience performing duties similar to those listed above
  • You possess a High School degree from an accredited institution

About USAC

Through its administration of the $10 billion Universal Service Fund (USF) programs on behalf of the FCC, USAC works to promote the availability of quality services at just, reasonable and affordable rates and to increase access to advanced telecommunications services throughout the nation. Specifically, the USF programs provide funding for the expansion of telecommunications and broadband access to rural communities and health care facilities, schools and libraries across the country, and low income households. Through program administration, auditing, and outreach, USAC works with contributors, service providers, and program beneficiaries to achieve the program goals articulated by the FCC for each of these programs.

 

The FCC has reformed the USF to support further investment in and access to evolving broadband infrastructure, making the programs a primary vehicle to support this critical national priority. USAC, as the administrator of the USF, plays a critical role in supporting the ambitious vision to ensure that all citizens in the United States have access to high-speed broadband. The organization has approximately 500 employees with an operating budget of more than $200 million. USAC works in close partnership with the FCC and other federal and state partners to support the achievement of the USF program goals.

 

USAC administers the USF programs—High Cost, Lifeline, Rural Health Care, and Schools and Libraries. USAC strives to provide efficient, responsible stewardship of the programs, a key national asset in making important telecommunications and Internet services available to consumers, health care providers, schools, and libraries throughout the United States. The program divisions are supported by additional USAC personnel in Finance, General Counsel, Information Systems, Internal Audit, the Enterprise Program Management Office and Human Resources. Consistent with FCC rules, USAC does not make policy for or interpret unclear provisions of statutes or the FCC’s rules.

 

Universal service is paid for by contributions from telecommunications carriers, including wireline and wireless companies, and interconnected Voice over Internet Protocol providers, including cable companies that provide voice service, based on an assessment of their interstate and international end- user revenues. These contributions are most typically passed through to consumers through a universal service fee line item on their telephone bills.

 

Additional information on USF programs can be found at: http://www.usac.org/about/about/who-we- are/default.aspx

 

USAC offers a comprehensive benefits package, ongoing professional development opportunities, including vacation and sick leave.

 

USAC is an Equal Opportunity Employer. Only principals will be accepted. No agencies please.

 

To apply, please submit a cover letter and resume, click the “Apply For This Job Online” button.

 

USAC employees are passionate about our mission. Our work contributes to the success of all Americans. We’ve worked together to build a culture that is collaborative, ambitious, outcome-oriented, and feedback-focused.

 

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