USAC

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Administrative Assistant II

Administrative Assistant II

ID 
2017-1926
Posted Date 
9/5/2017
# of Openings 
1

More information about this job

Overview

Despite pervasive connectivity in most urban areas in the United States, the FCC estimates that millions of Americans across the country have no access to broadband services. USAC administers the $10 billion Universal Service Fund, which the FCC created to address serious gaps in needed coverage. We deliver funds through four programs (E-rate, Lifeline, Rural Healthcare and High Cost), to people and places who need it most – rural, hard-to-reach communities, low income households and schools and libraries who need access to facilitate learning. We are passionate about our universal service mission, and we are in the midst of transforming our organization to better support its realization.

 

We seek an experienced, dynamic and collaborative professional to serve as an Administrative Assistant II within our HR team to help provide administrative and secretarial support to the assigned Vice President and Team Members.

 

This is an outstanding career opportunity for an individual interested in a genuine professional challenge in support of a public-spirited mission.

Responsibilities

Working in a creative and fast-paced environment, the Administrative Assistant II will perform a wide variety of executive and administrative duties for the Vice President and division as required by daily operations. Among others, your responsibilities will include the following:

  • Scheduling appointments, conference calls, meetings, interviews and managing complex calendars
  • Negotiating conference space, including setup and breakdown of room configurations and AV; coordinating the use of conference bridges and WebEx; logging external visitors in security system to allow access to the office
  • Demonstrating an understanding of regulations, policies and guidelines to assist clients
  • Coordinating travel arrangements and logistics for one or more travelers that complies with the USAC Travel and Expense Policy or obtaining appropriate permissions for exceptions prior to scheduling
  • Coordinating the approval of all invoice payments, ensuring appropriate signatures are obtained and returned to accounting for processing
  • Preparing accurate and timely expense reports ensuring compliance with USAC polices, completing and processing forms for training and conference authorizations and licenses, certifications and memberships; coordinating the approval of all invoice payments, ensuring appropriate signatures are obtained and returned to accounting for processing
  • Creating, updating, maintaining and organizing files and records including preparing physical materials for archiving and accurately recording content and bar codes to ensure accurate retrieval when necessary
  • Ordering catering, providing setup prior to meetings and cleaning up after meetings
  • Composing memo’s and assisting with formatting issues
  • Conducting Internet research to find potential solutions or solving problems
  • Copying and collating materials as requested; faxing materials and managing and distributing faxes received in the corporate mailbox; preparing and adding postage to outgoing mail; distributing correspondence within the division
  • Attending meetings to capture minutes or action items as requested; providing administrative support for quarterly Board and committee meetings
  • Serving as backup for other administrative assistants and the corporate receptionist as required
  • Coordinating Committee and Subcommittee meetings and taking minutes of those meetings
  • Other duties, as assigned

About You

 

The successful candidate will excel at operating in a diverse and fluid environment, and will be crucial for the success of the Divisions you support.

  • You are passionate about our mission to help Americans gain access to essential communications technology
  • You are a problem solver with great attention to detail, can work with little supervision, multi-task, and learn quickly
  • You are able to handle multiple priorities and handle interruptions
  • You can prepare and deliver information in a clear, concise and professionally written format
  • You are able to works in teams and coordinate work among teams, groups, etc.
  • You have strong typing and computer skills utilizing Microsoft Office Suite
  • You are comfortable researching policies and procedures and sharing knowledge with clients
  • You have strong interpersonal skills and the ability to work in high-pressure situations
  • You have 3 to 4 years of years of experience performing duties similar to those listed above
  • You possess a High School degree from an accredited institution

About USAC

The Universal Service Administrative Company is dedicated to achieving universal service. This important principle suggests that all Americans deserve accessible, affordable and pervasive telephone and high-speed broadband connectivity. Our non-profit company is in the midst of a dramatic transformation to ensure that we are configured to achieve this goal.

 

USAC employees are passionate about our mission. Our work contributes to the success of all Americans. We’ve worked together to build a culture that is collaborative, ambitious, outcome-oriented, and feedback-focused.

 

To Apply

 

USAC offers a comprehensive benefits package, ongoing professional development opportunities, and balance between the demands of work and life.

 

USAC is an Equal Opportunity Employer. Only principals will be accepted. No agencies please.

 

To apply, please submit a cover letter with salary requirements and resume here.

 

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