• Procurement Specialist III

    Posted Date 3 months ago(4/27/2018 1:46 PM)
    # of Openings
  • Overview

    We are currently seeking an experienced, dynamic and collaborative professional to serve as a Procurement Specialist III within our Procurement team.  Reporting to the Manager of Procurement you will be responsible for complex and difficult procurement duties, and will perform cradle to grave procurement activities.


    This is an outstanding career opportunity for an individual interested in a genuine professional challenge in support of a public-spirited mission.


    Working in a creative and fast-paced environment, the Procurement Specialist III will deal with a variety of cross-business disciplines to analyze and recommend procurement opportunities including, but not limited to, decisions on construction, healthcare, IT technology, consultants, office supplies, professional development and more. Among others, your responsibilities will include the following:


    • Participating in the preparation of complex proposals and bid responses for potential and existing suppliers for commodities and professional services
    • Following established procurement policies, programs, and procedures that enhance operational efficiencies and promote cost effectiveness with standardization, where possible, to assure and maintain a smooth and efficient procurement process from initial request through invoice payment and contract close-out
    • Ensuring that RFPs, RFQs, contract documents and other associated procurement actions are consistent with USAC policy and other applicable regulations
    • Executing a planned negotiation strategy, including coordinating said strategy with other technical experts involved and participating in negotiations conducted with vendors to develop the contract price and terms
    • Participating in negotiations for price, terms and conditions of complex contracts, including ensuring the contract reflects agreement, as well as obtaining approvals to complete the contract
    • Identifying potential risks and resolving or mitigating them to protect USAC’s interests
    • Analyzing and reviewing all phases of procurement to provide continuous improvement, including making recommendations for improving policies and procedures for both efficiency and effectiveness
    • Functioning as the business interface with USAC’s external and internal clients
    • Administering the performance-based measurements program for assigned complex contracts, including information, status, and/or action reports
    • Providing contract management oversight to ensure that business agreements are made in accordance with USAC objectives and regulations
    • Reviewing and validating vendor invoices to ensure compliance with contract guidelines, and working with the vendor, the customer, and junior staff to resolve any discrepancies
    • Providing contract administration for all contracts, but particular complex professional services, to ensure all subsequent modifications, amendments, and addendums are closely monitored
    • Performing contract closeout once the contract either is terminated or completed.
    • Other duties, as assigned


    About You


    The successful candidate will excel at operating in a diverse and fluid environment, and will be crucial in order to perform cradle to grave procurement activities.


    • You are passionate about our mission to help Americans gain access to essential communications technology
    • You are a problem solver with great attention to detail, can work with little supervision, multi-task, and learn quickly
    • You have strong interpersonal skills and the ability to work in high-pressure situations
    • You have 8 or more years of experience working in a professional business environment, performing operational or programmatic duties
    • You have 6 or more years of experience in contracting and procurement, including experience complying with the Code of Federal Regulations (CFR)
    • You have 6 or more years of experience leveraging your proven abilities to negotiate complex agreements (e.g., professional services, IT technology acquisition)
    • You have 6 or more years of experience applying your in-depth knowledge of labor rates, fixed price, time and material, as well as indefinite quantity/delivery contracts
    • You have experience performing market research and cost estimating
    • You have extensive experience with information technology and scope development
    • You have excellent technical writing skills
    • You can easily lead and conduct cost/benefit analyses
    • You have past experience managing performance-based contracts
    • You possess a proven ability to research, interpret and communication requirements
    • You love working in teams as a team member, doubly so within cross-functional teams for large initiatives, as well as with external vendors and clients
    • You have excellent interpersonal skills and are able to communicate information concisely and professionally
    • You are a self-starter who is organized and can easily manage multiple work streams
    • You’ve previously operated in a client service industry and/or setting
    • You are proficient with Microsoft Office products, and can competently use them (especially Excel and Word) to create deliverables
    • You are an analytical thinker who can analyze problems in order to develop solutions and recommendations, specifically for developing and implementing business strategies to reduce risk
    • You possess a Bachelor’s degree from an accredited college and/or university (preferably in Business Management, Finance, Purchasing, Procurement, or Contracting)


    The following skills are desired:

    • You have previous experience procuring IT professional services and equipment, staff augmentation services, professional consulting services

    About USAC

    Through its administration of the $10 billion Universal Service Fund (USF) programs on behalf of the FCC, USAC works to promote the availability of quality services at just, reasonable and affordable rates and to increase access to advanced telecommunications services throughout the nation. Specifically, the USF programs provide funding for the expansion of telecommunications and broadband access to rural communities and health care facilities, schools and libraries across the country, and low income households. Through program administration, auditing, and outreach, USAC works with contributors, service providers, and program beneficiaries to achieve the program goals articulated by the FCC for each of these programs.


    The FCC has reformed the USF to support further investment in and access to evolving broadband infrastructure, making the programs a primary vehicle to support this critical national priority. USAC, as the administrator of the USF, plays a critical role in supporting the ambitious vision to ensure that all citizens in the United States have access to high-speed broadband. The organization has approximately 500 employees with an operating budget of more than $200 million. USAC works in close partnership with the FCC and other federal and state partners to support the achievement of the USF program goals.


    USAC administers the USF programs—High Cost, Lifeline, Rural Health Care, and Schools and Libraries. USAC strives to provide efficient, responsible stewardship of the programs, a key national asset in making important telecommunications and Internet services available to consumers, health care providers, schools, and libraries throughout the United States. The program divisions are supported by additional USAC personnel in Finance, General Counsel, Information Systems, Internal Audit, the Enterprise Program Management Office and Human Resources. Consistent with FCC rules, USAC does not make policy for or interpret unclear provisions of statutes or the FCC’s rules.


    Universal service is paid for by contributions from telecommunications carriers, including wireline and wireless companies, and interconnected Voice over Internet Protocol providers, including cable companies that provide voice service, based on an assessment of their interstate and international end- user revenues. These contributions are most typically passed through to consumers through a universal service fee line item on their telephone bills.


    Additional information on USF programs can be found at: http://www.usac.org/about/about/who-we- are/default.aspx


    USAC offers a comprehensive benefits package, ongoing professional development opportunities, including vacation and sick leave.


    USAC is an Equal Opportunity Employer. Only principals will be accepted. No agencies please.


    To apply, please submit a cover letter and resumes, click the “Apply For This Job Online” button


    USAC employees are passionate about our mission. Our work contributes to the success of all Americans. We’ve worked together to build a culture that is collaborative, ambitious, outcome-oriented, and feedback-focused.



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